ADP ezLaborManager Replacement

I've talked to several prospective customers lately who are looking for a new time & attendance system to replace ADP ezLaborManager. Their first issue is the expense; being charged several dollars per employee every month, month after month, is starting to get expensive. They're looking for a time clock software solution they can buy outright. Their second issue is they don't like feeling trapped into continuing to use ezLaborManager because they think they'll lose integration with ADP payroll. Virtual TimeClock is a great solution for both of these issues.

First of all, Virtual TimeClock is a one-time license fee based on computer connections rather than per employee who needs to use the time clock. So a company that wants to run a time clock on 10 individual computer workstations will pay more than a company that can manage with running a time clock on 2 computers in places of convenient access to all employees. Secondly, Virtual TimeClock integrates perfectly with ADP Pay eXpert online payroll. So there's really no need to continue paying high and ongoing fees for your employee time & attendance.

Jeff Morrow
Product Specialist
Redcort Software, Inc.

ADP Payroll Time Clock

Are you looking for an alternative to ADP's rather expensive time and attendance solutions? Well, we've had our sights on ADP for quite some time and I'm happy to announce that Virtual TimeClock '12 Release 2 supports integration with ADP Pay eXpert online payroll.  It's been our goal to provide a time clock link with the major players in payroll processing like ADP, Paychex, QuickBooks, PayChoice, SurePayroll, AccountEdge, and CheckMark Payroll. Unfortunately, sometimes it takes longer than we'd like to work out the details because the payroll companies don't always play nice and provide us with the information we need to hook up with their payroll solutions. But we've been patient and think Virtual TimeClock provides a cost effective solution to some of the more expensive subscription based time keeping systems that the above providers charge to partner with their payroll programs.

You can read all about the new ADP integration in our press release entitled Virtual TimeClock Integrates with ADP for Fast, Accurate Payroll.

Jeff Morrow
Virtual TimeClock Product Specialist
Redcort Software, Inc.

Need a Paychex Time Clock?

Are you looking for a time clock that works with Paychex payroll? I've recently heard that the Paychex time clock product called Time in a Box is not supported on Windows 7. If you're looking for a Time in a Box replacement, then give Virtual TimeClock a try. Virtual TimeClock is employee time clock software that runs on your Windows and Mac PCs, including XP, Vista, and Windows 7. We've got full time clock integration with Paychex Online Payroll and Paychex Preview. Check out our free time clock software download to get started.

Jeff Morrow
Virtual TimeClock Product Specialist
Redcort Software, Inc.

QuickBooks Time Clock

January is usually the busiest month of the year at Redcort Software and this year is no exception. The engineers are busy putting the finishing touches on Virtual TimeClock '12. I think it's going to be our most significant upgrade since Virtual TimeClock '09. The new administrative command center is awesome! It unites all the administrative tools under one password umbrella. I can also share with all you Intuit fans that Virtual TimeClock '12 will have time clock payroll integration with QuickBooks desktop for Windows. You'll be able to import hours from Virtual TimeClock directly into QuickBooks timesheets for easy payroll processing. Sorry Mac users, but QuickBooks for Mac doesn't allow importing into timesheets.

Be on the lookout for the Virtual TimeClock '12 announcement. It's right around the corner!

Jeff Morrow
Virtual TimeClock Product Specialist
Redcort Software, Inc.

Approving Employee Time Cards

We're always thinking about ways to improve Virtual TimeClock. Sometimes those ideas come from internal sources like engineering and technical support team members. Sometimes those ideas come from customers who use our time clock software everyday. And sometimes those ideas come from people just checking us out or comparing us to the competition. One of the things we've been pondering lately is how to capture the payroll processing workflow of many of the businesses we speak with. The flow of events often goes something like this:

1. Employees print, verify, and sign off on time card hours
2. Employees submit time cards to manager for approval
3. Manager makes any necessary edits, approves or rejects time cards
4. Rejected time cards are returned to employee for clarification or further action
5. Approved time cards are submitted for payroll processing

Sometimes time cards go to an internal bookkeeper, sometimes they get sent to the accountant, and sometimes they go to an online payroll service. Other times, staff bookkeepers pull labor hours directly from the time clock but are still wanting to verify that the overtime and leave hours have been approved by a manager or supervisor before processing payroll.

So we're thinking of adding a time card approval process to a future release of Virtual TimeClock. This may include the ability to electronically sign time cards, the ability of managers to approve or reject time cards, reporting of approved and rejected time cards, and the ability to send time cards directly to a PDF or email. Would that be helpful for your business? Drop me a comment and let me know what we're missing or what we can do to make the payroll process even more efficient for your business.

Jeff Morrow

Virtual TimeClock Product Specialist

Redcort Software

Improve Payroll Accuracy

The more time you spend manually processing payroll by calculating hours, trying to determine when overtime rules apply, and deciphering the cryptic notes left on punch clock cards, the more likely you are to make a mistake. Manual payroll processing is prone to human error, errors that can cost you time and money. Employee time clock software performs all the complicated calculations for you by applying your payroll rules.

Learn more about making your payroll process more efficient and accurate by reading our new online article called Improve Payroll Accuracy - 4 Reasons to Use Employee Time Clock Software.

Virtual TimeClock + Payroll Integration = Worry Free Payday

I'm always a little anxious when we release a new version of our employee time clock software. It's not because I'm worried about it not working like it should since I know the engineering is solid and the QA team has run it through the paces. I think it's more because I want each of our customers to be able to use all of the new features. I know that's not practical. Although each new release of Virtual TimeClock contains new features and functionality that help our customers reduce payroll costs and make their time and attendance processes more efficient, not all customers may find those features useful. For some, their office workflow renders certain features unnecessary. For others, it's different business rules.

I must confess that the anxiety I usually feel with a new time clock software release was conspicuously absent with Virtual TimeClock '10 Release 2. And I think the reason is that the new payroll integration with leading payroll service providers like SurePayroll, Paychex, and PayChoice provides functionality that all of our customers need, since all of our customers deal with payroll on a regular basis. This new release even provides payroll integration with AccountEdge accounting software. Even better, we've partnered with SurePayroll, the leading online payroll service, to provide Virtual TimeClock software users with special pricing and benefits. So not only does this new employee time clock software release help reduce your payroll costs with flat monthly rates, it reduces data entry errors as well. Both of which save you money.

A worry free release gives all of our customers a worry free payday.

Jeff Morrow

Product Manager - Virtual TimeClock

Redcort Software

Maintaining Labor Compliance

Small business owners can spend many hours processing payroll each pay period. And this does not include all the time spent trying to stay current with labor laws and business regulations. Business expansion becomes a double-edged sword as hiring more employees often means bringing on additional payroll specialists to accommodate your company's growth and monitor increasing payroll compliance. Many companies turn to outsourcing their payroll processing and labor management to help cut costs and leverage revenue. Whether you choose to outsource your payroll processes or keep them in-house, payroll time clock software will help you maintain labor compliance by enforcing employee accountability, ensuring overtime rules are followed, reporting other payroll income, and tracking employee time and attendance.

Learn how employee time clock software can help simplify your payroll processes by reading our new online article called Maintain Labor Compliance With Payroll Time Clock Software.

Choosing the Best Payroll Time Clock Software

It is not unusual to spend hours collecting and totaling employee time cards each payroll period. Hand written time sheets are usually filled out the day before payroll is due, and time cards from a mechanical or electric time clock are usually full of hand written notes explaining missed or late punches. All of those notes have to be deciphered, interpreted, and corrected before payroll can be processed. This just increases the time and effort required to prepare payroll for input into your payroll software, or sent to your accountant or payroll service. Payroll time clock software makes it easy to go from time clock to paycheck in a few simple steps by automating your payroll process. So whether you choose to outsource your payroll processes or keep them in-house, the best payroll time clock software will help you avoid labor intensive payroll processing by instantly applying your business payroll rules, generating accurate payroll reports, quickly exporting your payroll data, and automatically archiving your payroll records.

Learn what sets apart the best payroll time clock software by reading our new online article called Payroll Time Clock Software - Choosing the Best.